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DBS- Frequently Asked Questions

What is DBS?
The Disclosure and Barring Service is a government agency which provides information about employees’ and volunteers’ criminal records history, so that employers are able to make safer recruitment decisions. The DBS check shows if an individual has any criminal convictions, if they are barred from working with children or adults at risk or if the police hold any other relevant information about that person.  The DBS used to be known as the Criminal Records Bureau (CRB).  CRB checks have now been replaced by DBS checks.

Who are DDC?
The Baptist Union of Great Britain use the umbrella agency Due Diligence Checking Ltd to process our DBS checks.  Find out more about DDC here.

Who needs to be checked?
Workers who have specific roles or duties with children or adults at risk may need to be DBS checked. This covers both paid workers and volunteers.
A child is defined as anyone under the age of 18.
An adult at risk is defined as anyone aged 18 or over who due to disability, mental function, age, illness or traumatic circumstances may not be able to take care of or protect themselves against the risk of significant harm, abuse, bullying, harassment, mistreatment or exploitation.

Is there a minimum age for a DBS check?
Yes, only individuals aged 16 years and over can be subject to a DBS check.

Can a joint DBS check for children and adults at risk be applied for?
Yes, a DBS check can be completed for someone working with children, adults at risk or both groups. This is useful if the specific role involves working with both children and adults at risk, or if the applicant has two separate roles, one with each demographic.

How do verifiers start completing online applications?
DDC have provided all verifiers with a password and login information for their online system.  If verifiers do not have this then they should contact DDC directly (01162 603055). There is also a step by step guide available for using the online system, please visit the DDC website for a copy of the Quick Start Guide.

How long does it take to process a DBS check?
The online application process is significantly faster than the paper-based system so we would encourage verifiers to use the online system where possible.
DDC will send applications on to the DBS within two working days of receipt. On average it takes two weeks for DBS to process the disclosure but it can take far longer. For example most police forces work with a 60 day turnaround target.

Is it possible to use about paper applications?
We do recommend that applications are completed online to allow the applicant to start in their role as quickly as possible. However there is an alternative paper process available for those with no online access. Please contact DDC for more information and for paper packs (01162 603055).

What are the costs?
The Baptist Union of Great Britain meet all of the processing costs for DBS checks for BUGB churches, through a national umbrella arrangement with DDC Ltd. The checks themselves are free of charge for voluntary workers and £44 for paid staff and ministers.

How do churches register verifiers or change their contact details?
Please click here for more information.


Can applicants transfer their current DBS accross from another organisation?
If the individual is signed up to the Update Servce then we are able to transfer their current DBS check across, assuming that it's for a role where the same type and level of check is required. If an individual is not signed up to the Update Service then we cannot transfer it and a new DBS check is required. We are also unable to transfer DBS checks across for ministers or anyone in a home-working role, because third party checks are not carried out if using an Update Service Status Check.

There is more information about the Update Service in our Guide to DBS Checks. If you're unsure then please contact you Association Safeguarding Contact.

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